These days, users sending and receiving digital email messages and a sensitive data file from a cloud provider to their device are among the easiest ways to communicate with friends and colleagues. Indeed, what we used to do with written letters now involves tapping keyboards inside an application while accessing the internet.
Given this, receiving dozens of digital email messages and files from across the cloud without security protection or proper visibility is not unheard of. For example, threats from hackers and scammers using email as their favorite choice to attack users continue to increase.
Trustifi email security loss prevention services and software offer unmatched digital email encryption and data loss prevention (DLP) technical solutions in the cloud to ensure email and file attachment privacy and prevent phishing and malware attacks. DLP from Trustifi also helps organizations meet various compliance mandates with the ability to monitor specific governance frameworks, threats, and business email compromise (BEC).
What is Data Loss Prevention (DLP)?
Recent research published by the Radicati Group noted that by the end of 2022, the number of daily emails sent and received by businesses and users will be more than 333 billion. Most have no prevention security added or user policies drafted, even against the growth of threats from hackers.
This access to sensitive digital emails represents a substantial increase, up by 52 billion from 2018. While this number to manage is almost incomprehensible, anyone who wants to will send and receive many of these emails in the public domain network, which are viewable. Loss prevention security actions, including encryption and data loss, monitor policies and rules, must become a priority for every organization, and user management policies must be created to help block access to sensitive documents and messages.
The loss prevention strategy helps reduce security data breaches and other events because sensitive emails sent or received from a cloud provider network to a user have little or no cybersecurity protection enabled. Data loss must also become part of the organization’s overall risk reduction management strategy.
Most importantly, a leading network telecommunications company says 92% of malware gets into user computers via sensitive email because most messages do not enable security controls offered by cloud providers. There is little visibility to detect and block these cyberattacks without proper security controls.
Trustifi’s security data loss prevention services (DLP) software module helps users with automated actions, including monitoring and stopping threats, including phishing and other malicious cybercrimes. It adds additional protection and visibility, including email encryption.
Data loss prevention or DLP security software hosted in the cloud is critical in blocking unauthorized access to sensitive corporate emails, file attachments, and intellectual property while lowering organization risk.
Trustifi offers data loss prevention embedded within its single license model and unified management console. The same management console also provides compliance reporting, validating that data loss prevention is operational, as expected.
Putting DLP to Work
DLP’s security protection and access management policy also defines how organizations and users can share sensitive data and protect information that could live in one application, one network, or several instances in the cloud.
This loss prevention policy guides how data security protection strategies need a network security control layer equipped with decision-making capabilities across all sensitive data sources. Organizations wanting to protect their email communication from data loss must learn how email security encryption and DLP security loss prevention software operate within their sensitive data protection strategy living in the cloud. Before implementing best practices, it’s important to understand how to choose the right email DLP solution provider for your organization.
DLP cloud protection security solutions and prevention services begin by detecting vulnerabilities or transmitting sensitive information, which can lead to sensitive data loss. DLP cloud security services aim to prevent the unauthorized movement of data across a rogue or open enterprise network by monitoring confidential organizational data while at rest (data storage), in use (endpoint activity), and in motion (network traffic). This additional visibility allows SecOps teams to see the early signs of an attack.
Starting a DLP prevention software and services program for better data security can be challenging. However, establishing key tactics to prevent data loss is essential to ensure long-term success with DLP solutions.
Trustifi’s security data loss prevention services (DLP) software module helps users with automated actions, including monitoring and stopping threats, including phishing and other malicious cybercrimes. It adds additional protection and visibility, including email encryption. Data loss prevention or DLP security software hosted in the cloud is critical in blocking unauthorized access to sensitive corporate emails, file attachments, and intellectual property while lowering organization risk. Trustifi offers data loss prevention embedded within its single license model and unified management console. The same management console also provides compliance reporting, validating that data loss prevention is operational, as expected.
Here are some essential ways to protect your firm from data loss using Trustifi’s DLP security solution.
- Trustifi helps its clients’ SecOps teams learn the fundamentals of DLP security, which helps prevent data loss events from occurring.
- Preventing data loss starts with enabling DLP security correctly.
- Trustifi DLP and email encryption help organizations meet various compliance mandates, including HIPAA, PCI-DSS, and GDPR. Understanding ferpa violation examples can further highlight the importance of compliance.
Here are some foundation prevention steps all organizations should leverage when enabling this adaptive security control for data security.
Assign User Roles
Cloud DLP security protection solutions help organizations prevent unauthorized access to sensitive information. The first step in implementing DLP security protection is to fully understand the tasks and responsibilities of everyone who handles confidential data in the company.
Rank Secure CEO Baruch Labunski explains: “Cloud DLP security protection solutions involve many things, but some of the best practices include identifying those in the company hierarchy and determining their responsibilities or roles within the DLP security policies. You need to determine who creates policy, who makes revisions to it, and who implements it with DLP security solutions.”
Using the least privilege security control principle, organizations can prevent access to emails and other data breaches; this principle ensures users receive only the information required for their jobs. Besides assigning roles to various security and data teams, anomaly detection tools use machine learning and behavioral analytics to identify abnormal user behavior events and detect suspicious activity more accurately.
Assess Internal Resources and Access Policies
Organizations must detect and analyze data leakage risks, report data breaches, and provide DLP protection awareness and training to develop and implement DLP plans. Specific compliance regulations (such as GDPR, HIPAA, SOX, PCI DSS, etc.) require many organizations to train employees in data protection skills or hire external consultants with expertise in DLP tools and strategies.
Learn to Categorize Sensitive Data for Security and Compliance
Defining company information and a risk scoring factor is crucial. Specific data categories will be more sensitive and have a higher risk factor. To identify and classify sensitive data, start scanning your organization network from top to bottom and side to side using data discovery technology. All the organizations need to be identified according to the importance of classifying structured and unstructured data. You can then prioritize your business’s needs based on data importance and make your risk management program more efficient by identifying sensitive and nonsensitive data. Sensitive information is your crown jewel—it can make or break your organization and should be treated as such.
Implement DLP Security in Phases
It is best to use a phased implementation approach to maximize the effectiveness of DLP security solutions. First, prioritize the information and communication channels to be targeted; this prevents wasting time and minimizes the risk of email data loss.
Organizations may want to implement DLP security software components or modules in priority order as required, instead of deploying a comprehensive DLP program simultaneously. These priorities can be established by analyzing the data security risks and inventorying the information.
Poor DLP Security Strategies Are Risky
Considering the advantages of successful data loss protection strategies, consider the risks against corporate data and applications. According to cybersecurity company PurpleSec, a security data loss breach costs every victimized business an average of $3.86 million. In addition to substantial monetary damages, a successful security breach may tarnish a company’s reputation. A solid security data loss prevention policy can prevent this type of disaster across all applications, networks, and virtual machines.
Final Thoughts Regarding Data Loss Prevention
Today, most security data loss breaches occur through emails. Therefore, incorporating DLP prevention security into your email system is essential to secure sensitive data. Trustifi’s Outbound Shield prevention security is an ideal email security solution for preventing data leaks and losses in small and midsize companies. Adding a reliable prevention security solution to your company’s systems to support and strengthen your existing data loss prevention security best practices is easy and affordable.
Contact a Trustifi security consultant today to see a free demo of the Trustifi data loss prevention solution and email encryption!
