Data Tokenization for Email Security

Flexible and Secure

How Does Tokenization Simplify Email Security?

Tokenization by Trustifi allows a recipient to see your entire email, just like any other email, right from their inbox without having to decrypt or go through any additional steps. The tokenization technique involves generating a random sequence of numbers, known as a token, and associating them with potentially sensitive data like payment account numbers. Here is an example of the Trustifi data Tokenization Solution:

• SSN: [US_SOCIAL_SECURITY_NUMBER] - In place of numbers, it placed letters to obfuscate the data.
• My driving license number: [DRIVERS_LICENSE_NUMBER] - The solution randomly placed numbers in place of the actual driver's license number.

Here is a visual of how it works:

Data Tokenization Better Than Email Encryption?

Email messages are a vital part of our daily communication, but they can also be a security risk. Sensitive information, such as personal or financial information, can easily fall into the wrong hands if emails are intercepted or hacked.

Tokenization by Trustifi allows a recipient to see your entire email, just like any other email, right from their inbox without having to decrypt or go through any additional steps.

Traditionally, the solution to this problem has been to encrypt the entire email, making it only possible to open with a decryption method. But this method has its limitations.

Encrypting the whole email can make it difficult to open, search and organize.

• It's just a click away if they need to see the sensitive information.
• By tokenizing sensitive data, emails can be searched and organized as usual. Even if an unauthorized person were to gain access to the tokens, they could not access the original sensitive data.
• Additionally, tokenization is a more efficient method of protecting sensitive data, as it doesn't add extra layers of encryption and decryption, which slows down communication.

In the event of an attack, personal information won’t be exposed and thus is less likely to be stolen. Although tokenization alone cannot prevent a breach, it can help minimize its consequences.

Compliance

Solving PCI Compliance Requirements With Tokenization

Tokenization helps reduce the PCI Scope specifically to DSS requirement #3 of protecting cardholder data at rest by eliminating the need to store such confidential information. So, this critical demand is fulfilled by never having such sensitive cardholder data reach your systems.

Industries subject to financial or privacy rules need more secure tokenization solutions to minimize the circulation of specific details while obfuscating critical data leaving the organization. Tokenization helps organizations show their commitment to compliance responsibility to their customers, regulators, and partners.

Tokenization trust architecture mitigates the financial damage businesses suffer from data loss.

Productivity

Improving Productivity and Open Rates with Data Tokenization

Email open rates are essential for organizations sending messages. Many factors come into play when considering the challenge of improving messaging opening and readership. Unattractive subject lines, time of day, and email encryption enabled affect open rate measurements. Ideally, organizations strive for a 17% to 25% open rate for each email message. The open rates will likely improve by enabling data tokenization in place of full message encryption. Users accessing the message without the need to log in to a separate site to decrypt the email is an essential benefit of data tokenization.

Why Customers Love Trustifi’s Tokenization

• One-Click Simplicity: You and your recipients can send and open secure emails with a single click. No cumbersome portals, external links, or passwords are required.
• AI-Powered Protection: Our advanced AI proactively stops advanced phishing, malware, and business email compromise before they ever reach your inbox.
• Unified Security: You get a complete, all-in-one solution that seamlessly protects against both inbound attacks and outbound data loss.
• Top-Rated by Users: Backed by stellar customer reviews, we make enterprise-grade email security easy to use and accessible for organizations of all sizes.

Great for Small & Mid-Size Enterprises and MSPs

Trustifi offers an all-in-one platform that is a perfect fit for small and mid-size businesses, as well as Managed Service Providers (MSPs). If you handle sensitive financial, healthcare, or personal data, our tokenization ensures total compliance and peace of mind without adding friction to your daily workflow.

Technical Specifications & Compliance

• Supported Frameworks: Full compliance coverage for HIPAA, GDPR, CCPA, PCI-DSS, and PII.
• Encryption Standard: AES 256-bit end-to-end encryption for data at rest, in storage, and in transit.
• Platform Integrations: Automated, seamless integration with Microsoft Office 365, Exchange on-premise, and Google Workspace.
• Advanced Scanning: Groundbreaking Optical Character Recognition (OCR) technology powered by machine learning to scan and secure attachments like PDFs and images automatically.

Frequently Asked Questions (FAQs)

How is data tokenization different from standard encryption?

Standard encryption locks the entire email, requiring decryption to read anything. Tokenization only masks the sensitive data (like a credit card number), so your recipient can read the rest of the email normally and access the sensitive part with a single click.

Do my recipients need to create an account to read tokenized emails?

No. Trustifi makes secure communication frictionless. Your recipients can access the information instantly with one click. No portals, logins, or passwords required. Your customers are happy, and you are happy.

Is this solution a good fit for MSPs and mid-size businesses?

Absolutely. We designed our all-in-one platform specifically to give small and mid-size businesses, as well as MSPs, enterprise-grade security that is incredibly easy to deploy and manage.

Does Trustifi also protect against inbound threats?

Yes. We provide a comprehensive, unified solution. While tokenization protects your outbound data, our AI-powered platform actively scans and neutralizes inbound threats like phishing, ransomware, and spam.