Email Compliance Software: Tools and Solutions
Effortless Compliance for Every Organization
Trustifi’s One-Click Compliance feature makes it easy to meet over 10 regulatory guidelines without the hassle of manual setup. Eliminate errors, reduce risk, and simplify policy management across your organization. No technical expertise required, just reliable compliance control in a few clicks.
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Create an Email Compliance Plan for Your Whole Organization with Just One Click
With the One-Click Compliance tool from Trustifi, customer and partner administrators can easily set the platform to screen email communications to ensure they automatically comply with over 10 regulatory compliance management guidelines to help meet their business and regulation requirements. These compliance mandates are not reserved for global companies only. All organizations and industries align to at least one compliance or privacy mandate and recognize the need to lower organizational risk.
Without this fantastic feature embedded within the solution, the customer must manually copy and paste the various compliance mandate rules and apply them to various outbound policies with their legacy product. This manual process is prone to human error, increases risk, and makes it difficult for engineers to learn all the compliance regulations and guidelines and apply these settings across several platforms. The ability to manage all compliance regulations and enable them for the correct adaptive control is a near-impossible task.
Trustifi’s ability to enable compliance features with a single click also doesn’t impact users. Email security teams can turn compliance mandates on and off from the centralized management console with one easy step: a single click.
Are you operating within a regulated market segment, including financial services, healthcare, government, or defense, and have a mandate to lower risk? A one-click-to-compliance solution from Trustifi simplifies a business's ability to meet these compliance mandates.
Want to learn more about this top email protection platform, services, and 24x7 support? Click here to schedule a demo with the Trustifi team today! Scheduling a demo is as easy as a single click!
Clients can also access the latest news, social media updates, and industry communications from the email security world by clicking here!
Click It, Set It, and Forget It: The Trustifi Way.
Audit controls and compliance mandates vary with industry, country, or economic zone. Daily news cycles continuously reporting several cybersecurity attacks, including data theft and credential harvesting. Organizations that do not take compliance mandates seriously often face these cyberattacks.
Every company will face severe financial penalties if it is non-compliant with messaging encryption, protection-sensitive email content, or fails to maintain protection control requirements across all its security platforms.
The regulatory complexity of data protection varies by industry, company business sector, geo-location of the business, and compliance mandates.
Privacy regulations continue to change as governments, states, and corporations deal with new attack surfaces and threats impacting their business, including sending and receiving unencrypted emails. Companies must send any attack-relation information to the SEC if publicly traded. The SEC will open a case and investigate the reported event.
Staying Current with the Latest Compliance Regulations
Trustifi addresses this issue with our one-click, cloud-based email encryption solutions that work well with Microsoft M365 and Google Workspace. These partners and other technology integrators strategically deliver the Trustifi email compliance solutions.
With Trustifi’s software solution, compliance regulations specific to email protection can be met with a single click of a button. This provides the best email security service and product in the industry to the sender and the end user, whether you’re sending small or large files.
Administrators can designate the system to scan for as many compliance regulations as they like and set policy rules, such as when encrypted mail can be opened.
Staying Compliant With Global Compliance With Trustifi Software Solutions
With Trustifi’s One-Click Compliance™ tool and cybersecurity services, administrators can easily set the platform to screen emails to ensure they automatically comply with over ten global and domestic regulatory compliance privacy laws mandating email encryption:
GDPR
Article 5 of the GDPR lists the principles of data protection adoption of technical measures, including encryption and pseudonymization, as cited in the law.
POPIA
The Protection of Personal Information Act requires email encryption when sending personal emails.Data subjects could suffer harm if the emails are hacked or data leakage occurs.
LGPD
Brazil’s Lei Geral de Proteção de Dados requires data processors to deal with measures to protect sensitive personal data from loss, unauthorized access, accidental or lawful destruction, and exposure. LGPD legislation will receive penalties of up to two percent of revenue for the prior fiscal year.
HIPAA
For HIPAA-compliant email encryption, significantly smaller healthcare providers, using a third-party HIPAA-compliant email service provider is strongly recommended.
CCPA
CCPA encourages data protection through two methods. First, breached non-encrypted and non-redacted data results in fines of up to $750 per consumer. Data that is encrypted and redacted might avoid such penalties with a breach.
PCI Requirements
Businesses send PCI credit card data through email need to be encrypted
FERPA
FERPA imposes strict penalties for educational institutions that don’t safeguard student data
NIST
NIST SP 800-45, Version 2–Guidelines on Electronic Mail.
Why Are Auto Email Encryption and Data Loss Prevention Software Solutions Essential for Compliance?
Email Encryption
Employees can send and receive encrypted emails with third parties even if the recipients do not have Trustifi. Once a Trustifi user has sent an encrypted email, the recipient’s response will be fully encrypted–including attachments up to 1 Gig in file size–to ensure the entire communications chain stays secure.
Data Loss Prevention
Data Loss Prevention (DLP) identified protected compliance content within the email message parallel to email encryption. It instilled rules to prevent PII-saved data from leaving through the email channel by enacting email encryption to protect data attempting to leave the organization unprotected. This tool also provides valuable insights into risk within the outbound email channel.
As global privacy compliance is implemented, enterprises should review their information adaptive controls to ensure proper governance and alignment.
Enterprises should review:
- Encrypt any email with PII information. Enabling DLP solutions and policies as a system-wide adaptive control will ensure all messages that match a privacy rule by encrypting the outbound message.
- The organization must enable policies and standards for monitoring risky behavior, external threats, and intentional violations of global compliance mandates.
- Ensure they hire enough resources to manage their compliance and adaptive controls.
Why Trustifi?
With its market-leading AI protection filters and solutions, full integration with its partners, including Microsoft M365 and Google Workspaces, domain impersonation protection, and email message encryption, Trustifi simplifies email protection while delivering exceptional features through its consolidated cloud-based platform.
As a global cybersecurity provider of both inbound and outbound email protection solutions, Trustifi currently supports customers and partners from countries including the USA, Canada, Brazil, the Dominican Republic, the UK, the Netherlands, India, the UAE, China, and Japan, Cyprus, the Philippines, and more.
The company has also developed “One-Click Compliance” capabilities that cater to world compliance regulations, including PDPO for Hong Kong, POPI for South Africa, GDPR for Europe, and LGPD for Brazil. All services are delivered by their cloud platform with their consolidated management console.
Perfect For: Small to Mid-Size Businesses and MSPs
Trustifi offers an all-in-one platform that is a perfect fit for small and mid-size enterprises (SMEs) and Managed Service Providers (MSPs). You no longer need a massive IT budget or specialized technical expertise to secure your communications. Whether you are an MSP managing multiple client environments or a growing business protecting your own sensitive data, our simple, cloud-based solution provides complete compliance and peace of mind without the complexity.
Frequently Asked Questions
How does Trustifi’s One-Click Compliance work?
Our platform allows you to apply complex regulatory compliance rules (like HIPAA, GDPR, and PCI) to your email communications with a single click. You avoid manual configuration; simply select the regulation, and our system automatically scans and encrypts outbound emails containing sensitive data so you can rest easy.
Is Trustifi suitable for small and mid-size businesses?
Yes! Trustifi is specifically designed to make enterprise-grade email security easy and accessible for small and mid-size businesses, as well as MSPs. We provide comprehensive protection that is simple to manage, saving you time and removing the need for dedicated security teams.
Does Trustifi protect against both inbound and outbound threats?
Absolutely. Trustifi is a unified, all-in-one solution. We use advanced AI to proactively stop inbound threats like phishing and malware, while our outbound protection prevents data loss and ensures your emails remain fully encrypted and compliant.
Can recipients open encrypted emails easily?
Yes, recipients can open and reply to your encrypted emails with full protection, even if they do not use Trustifi themselves. We remove the friction from email security so you and your clients can communicate seamlessly and safely.
