Email Encryption and Data Security for State and Local Governments
Coordinating a town, state, or country requires the careful handling of lots of interconnected parts and data, some of which are particularly sensitive. From legal contracts to protected health information (PHI) to criminal justice information services (CJIS), governments deal with many different types of data. And it’s critical that this data doesn’t fall into the wrong hands.
However, in today’s digital world, it’s inevitable that public sector organizations will experience data loss or—worse—find themselves the victim of cyber espionage or extortion.
Trustifi’s encryption protects sensitive data by rendering it unreadable to anyone but its intended recipient. This means that only authorized personnel with a decryption key can decipher encrypted data; should an attacker gain access to something private, they won’t be able to use it.
The Key Challenges Facing State and Local Governments
The public sector is facing an increasing number of data breaches – from nation state attacks on federal governments, to targeted ransomware, and third-party threats on state and local governments that extort them for financial, political, or economic gain. These attacks can be devastating, causing direct financial loss, operational downtime, and permanent data loss.
Public sector organizations are being increasingly put under pressure to ensure the integrity of their data. Failing to secure sensitive data can result not only in damage to citizen welfare and trust in public institutions, but also heavy fines from industry compliance bodies such as HIPAA, PCI DSS, and FINRA, and state compliance bodies such as CCPA, and LGPD.
When it comes to data security, there’s too much at stake not to take these threats seriously. But public sector organizations already have a lot on their plates. So they need security that’s easy to implement, easy to manage, and easy to use. On top of that, it has to actually work.
That’s where Trustifi comes in.
How Trustifi Protects Public Sector Email Data in Three Steps?
Email is the most common method of communication used in the workplace. That also makes it one of the largest targets for cybercriminals trying to steal sensitive data:
The Trustifi solution ensures that your data remains secure at rest, in storage, and in transit, no matter who you’re sending it to or what device you’re using. Here’s how:
1. With just one click you can send secure, NSA-grade encrypted emails from within your regular email client to any recipient even if they aren’t using Trustifi. Leverage advanced features such as certifiable proof of delivery, message recall and modification, and message expiry dates so you know straight away when emails have been received, opened, and read. Leverage two-factor authentication for an added layer of security between a potential attacker and your data.
2. Use Trustifi’s One-Click Compliance™ feature to eliminate the complexities of maintaining and proving compliance with your regulatory bodies while ensuring your data remains secure. Simply select which standards and data loss prevention policies you need to comply with, and Trustifi’s AI Engine will scan all outbound emails for sensitive content and encrypt them automatically. With the click of a button you can make audits more efficient and mitigate human error. Compliance has never been easier.
3. Many encryption services fall flat by making it too complicated for end users to send and receive emails. But everyone has to use a solution properly for it to be effective. With Trustifi users can send emails with the click of a button, and recipients can open them quickly, without having to log into an external portal or create an account. Just enter your SMS authentication code, email PIN or shared password, and you can read the message right there in your inbox.
Key Features of Our Government Solution
AES 256-bit encryption ensures the integrity of your data at rest, in storage, and in transit, rendering it unreadable to any unauthorized persons.
Advanced Threat Protection
Trustifi’s AI Engine scans all inbound emails in real time for malicious activity such as social engineering or ransomware, automatically removing them before they reach your users.
Data Loss Prevention
One-Click Compliance™ and DLP policies automate the encryption of sensitive content and mitigate human error; compliance has never been easier.
Email Delivery Tracking
Easily track the delivery status of your emails, recall and edit messages even after sending, and set email expiry dates—all from within your native email client.
Demonstrate compliance by generating reports into the delivery of encrypted emails, including who sent and received them, when, and from where.
Deploy as an add-on to your Outlook or Google Workspace client—without any technical configurations—to protect your data within minutes.
Why Choose Trustifi?
Protect Against Ransomware
Trustifi offers advanced protection against inbound email threats such as ransomware. Ransomware attacks can be financially devastating for state and local governments and threaten the compromise of sensitive government data at all levels. A successful ransomware attack can halt all of your operations, causing irreversible damage to infrastructure, healthcare, and legal transactions.
Trustifi scans all inbound emails for malicious content such as ransomware attachments, and automatically removes any threat before it reaches its intended recipient. Trustifi allows you to create blacklists of known threat actors and whitelists of senders that may not be recognized as legitimate to prevent repeat attacks and reduce false positives.
Public sector organizations often have complex management structures and data processes that can be hard to navigate. But it’s crucial that you meet compliance requirements to be able to carry out your other critical operations safely.
With Trustifi’s One-Click Compliance™, securing your most critical data in line with regulatory requirements couldn’t be easier. It’s as simple as selecting which compliance and DLP standards you need to meet and allowing our AI Engine to automatically encrypt emails containing sensitive information for you.
Trustifi’s tracking feature also tracks the delivery status of every encrypted email you send, providing certifiable proof of delivery so that you’re not only being compliant, but able to prove your compliance.
You shouldn’t have to sacrifice ease of use for security—especially when it comes to time-sensitive governmental operations. Trustifi makes it easy for you to secure your email communications against inbound threats and prying eyes via one easy-to-manage platform.
Encrypt and decrypt emails with the click of a button, and quickly set up One-Click Compliance™ and DLP policies to ensure that your data stays safe at rest, in storage, and in transit, even if your users forget to do it themselves.
Trustifi’s powerful AI Engine scans your inbound emails for threats such as social engineering and ransomware, automatically remediating any threats before they have the chance to reach their recipients.