Government Email Security

Email Encryption and Data Security for State, Local and National Governments

Coordinating a town, state, or country requires fine-tuning many interconnected parts and data, some particularly sensitive data stored within a separate organization or department. Federal government agencies deal with many data types, from legal contracts to protected health information (PHI) to criminal justice information services (CJIS). This data mustn’t fall into the wrong hands.

However, in today’s digital world, public sector organizations, including federal government sections, will inevitably experience the risk of data loss or—worse—find themselves victims of cyber espionage or extortion.

Trustifi’s encryption services protect essential data by rendering it unreadable to anyone but its intended recipient. This means that only personnel with a decryption key can decipher encrypted data; should an attacker gain access to something private, they won’t be able to use it. With their 24x7 support, Trustifi understands the growing challenges governments face regarding messaging and malicious content attacks.

The Key Challenges Facing Federal Government Departments

The public sector is facing an increasing number of cybersecurity data breaches, including nation-state cyberattacks against federal government departments leveraging ransomware and third-party hacker groups.

Government departments face economic implications from extortion, financial fraud, and political hacktivism. These cyberattacks can be devastating, causing direct financial loss, operational downtime, and permanent data loss.

Public sector organizations are being increasingly pressured to ensure their data's integrity. Failing to secure vital data can result not only in damage to citizen welfare and trust in public institutions but also heavy fines from industry-regulated bodies such as HIPAA, PCI DSS, and FINRA and state regulations such as CCPA and LGPD.

There’s too much at stake for data security not to take these threats seriously. However, public-sector organizations already have a lot on their plates regarding cybersecurity. So, they need a security service that’s easy to implement, manage, and use, and it has to work.

That’s where Trustifi comes in.

How Trustifi Protects Public Sector Email Data in Three Steps?

Email is the most common method of communication used in the workplace. That also makes it one of the most prominent targets for cybercriminals trying to steal critical data:

The Trustifi solution ensures that your data remains secure at rest, in storage, and in transit, no matter who you send it to or what device you use. Here’s how:

1. With just one click, you can send secure, NSA-grade encrypted emails from within your regular email client to any recipient, even if they aren’t using the Trustifi services. Leverage advanced features such as certifiable proof of delivery, message recall and modification, and message expiry dates so you immediately know when emails have been received, opened, and read. Leverage two-factor authentication for an added layer of security between a potential attacker and your data.

2. Use Trustifi’s One-Click Compliance™ feature to eliminate the complexities of maintaining the proper security posture with the various regulatory bodies while ensuring your data remains secure. Select which standards and data loss prevention policies you must comply with, and Trustifi’s AI Engine will scan all outbound emails for regulated content and encrypt them automatically. With the click of a button, you can make audits more efficient and mitigate human error. Sustaining regulatory mandates has never been easier.

3. Many encryption services fail, making sending and receiving emails too complicated for end-users. However, everyone has to use a solution properly for it to be effective. With Trustifi, users can send emails with the click of a button, and recipients can open them quickly without having to log into an external portal or create an account. Enter your SMS authentication code, email PIN, or shared password, and you can read the message in your inbox.

Key Features of Our Government Solution

Why Choose Trustifi?

Trustifi provides advanced protection against inbound email threats such as ransomware. Ransomware can financially devastate municipal government departments and threaten the compromise of private citizen data at all levels. A successful ransomware attack can halt your operations, causing irreversible damage to infrastructure, healthcare, and legal transactions.

Trustifi scans all inbound emails for malicious content, such as ransomware attachments, automatically removing any menacing event before it reaches its intended recipient. It also allows you to create deny lists of known rogue actors and accepted whitelists of senders that may not be recognized as legitimate to prevent repeat cyberattacks and reduce false positives.

Stay Compliant

Public-sector organizations often have complex management structures and data processes that can be difficult to navigate. However, government departments must meet compliance requirements to safely carry out their other critical operations. Compliance mandates also require notification and a root-cause analysis report per incident.

With Trustifi’s One-Click Compliance™, securing your most critical data by regulatory requirements couldn’t be easier. It’s as simple as selecting which compliance and DLP standards you must meet and allowing our AI Engine to encrypt emails containing sensitive information automatically.

Trustifi’s tracking feature also tracks the delivery status of every encrypted email you send, providing certifiable proof of delivery so that you can prove your compliance.

Maintain Control

You shouldn’t have to sacrifice ease of use for security, especially regarding time-sensitive government operations. Trustifi makes it easy to secure email communications against inbound rogue messages and prying eyes via one easy-to-manage platform.

Encrypt and decrypt emails with the click of a button, and quickly set up One-Click Compliance™ and DLP policies to ensure that your data stays safe at rest, in storage, and in transit, even if your users forget to do it themselves.

Trustifi’s powerful AI Engine scans your inbound emails for malicious content, such as social engineering and ransomware links, automatically remediating any threats before they can reach their recipients.

Why Try Trustifi for Government Departments?

Government teams at all levels continue to face increases in email phishing, business email compromise, impersonation breaches, and data theft. Without advanced email protection powered by AI from Trustifi, government agencies will continue to face cyber events and massive data loss. With 24x7 support, Trustifi has global and national resources to meet their client's needs.

Perfect For...

• Small and Mid-Sized Municipalities: Get enterprise-grade protection without the need for a massive IT budget or a dedicated security team.
• Federal and State Agencies: Meet strict regulatory compliance and safeguard highly classified communications effortlessly.
• Managed Service Providers (MSPs): Deliver a comprehensive, easily managed email security solution to your public sector clients from a single, multi-tenant dashboard.

Frequently Asked Questions

How does Trustifi help government agencies maintain compliance?

Trustifi automates compliance for complex regulations like CJIS, HIPAA, and GDPR. Our One-Click Compliance™ features and automated Data Loss Prevention (DLP) rules ensure that sensitive public data is always encrypted and handled correctly, removing the burden of manual compliance from your staff.

Is Trustifi a good fit for smaller municipalities or local governments?

Absolutely. Trustifi offers an all-in-one platform that is a perfect fit for small and mid-sized entities. We deliver enterprise-grade, AI-driven security that is incredibly easy to deploy and manage, making it ideal for organizations with limited IT resources.

Can Managed Service Providers (MSPs) use Trustifi for their government clients?

Yes. MSPs love Trustifi because it provides a comprehensive, easy-to-manage solution for their public sector clients. Our platform integrates seamlessly into Microsoft and Google environments, allowing MSPs to offer robust inbound and outbound protection effortlessly.

Will email encryption slow down our daily operations or FOIA requests?

No. Trustifi is designed to be completely frictionless. Users can send and receive encrypted emails with a single click. Furthermore, our secure archiving capabilities ensure that you can still quickly access necessary records to comply with FOIA and public records requests without compromising security.