MFA Methods for Recipient Authentication
An Innovative Approach to Encryption
Trustifi offers a variety of Multi-Factor Authentication (MFA) methods to ensure that only the intended recipient can access your encrypted emails. Our platform balances high-level security with a seamless user experience, allowing you to protect sensitive data without frustrating your clients or partners.
Trusted by thousands of organizations, Trustifi provides the most user-friendly encrypted email experience on the market, ensuring compliance with privacy regulations while maintaining a one-click philosophy for your recipients.
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Many Methods to Verify the Identity of the Email Recipient:
- PIN code sent via SMS or as a phone call
- Personal password
- PIN code sent via email
- Utilizing the recipient’s Single Sign-On (SSO) with Gmail, O365, or Yahoo
Two-Factor Authentication
In today’s online environment, ensuring sensitive data is being opened by the intended recipient is a central concern. Even if a company’s system and information are secure, there is no guarantee that the recipient’s email inbox hasn’t been compromised.
The Trustifi Difference
In response to this problem, Trustifi integrates two-factor authentication directly into the receipt process. This additional step is streamlined and simple, yet crucial for verifying that sensitive information is only being accessed by authorized individuals.
It works like this: anytime an encrypted email is sent with Trustifi, the intended recipient must authenticate their identity in one of three ways pre-selected by the sender.
The primary option is through the use of an SMS authentication code that is sent via text message. When the recipient receives the encrypted email, it will prompt them to enter the SMS code that has been sent to their mobile device. Upon providing the verification code, the email will open and allow them to send an encrypted reply directly from the same screen.
If the recipient doesn’t have a cell phone number, or it is not known, a shared password can be used. If the recipient doesn’t remember the password right away, a hint will be provided.
The third option sends the recipient a separate email message containing their PIN code. When the encrypted email is delivered, the recipient must enter the separately sent PIN. This option ensures that any regulatory requirements for data protection have been met.
Core Benefits
The main benefit two-factor authentication provides is verification of the recipient. It does no good to go to great lengths to protect the contents of a message only to have it accessed by the wrong person. Trustifi’s two-factor authentication feature offers another layer of security to ensure that every email is opened by the intended recipient.
Email accounts can be compromised, but it is exceedingly unlikely that an email and cell phone would be compromised at the same time. Two-factor authentication utilizes multiple channels for identify verification, so even if a recipient’s email account is compromised, sensitive data won’t end up in the wrong hands.
Industries
Trustifi’s two-factor authentication feature makes it the ideal email encryption platform for industries that have a regulatory requirement to protect sensitive personal data. This compliance requirement is especially salient for individuals and organizations working in the healthcare sector, financial industry, or who represent clients for legal matters. Individuals and organizations in the real estate industry, such as mortgage brokers, also frequently communicate with clients over an email requesting documents that contain personally identifiable information (PII).
Each of these industries – and many others – benefits greatly from the added security that a second layer of identity verification provides. Trustifi’s two-factor authentication feature offers greater assurance that your sensitive data isn’t ending up in the wrong hands and isn’t being accessed by malicious actors.
Why it Matters?
The primary purpose of choosing an email encryption platform like Trustifi is to harden sensitive data while it is in-transit, making it more difficult for malicious actors to access. Two-factor authentication builds on this with an extra layer of security by offering three different methods to verify the recipient’s identity one final time before they open an encrypted email.
Taken together, Trustifi’s advanced encryption and two-factor authentication are two of the most secure ways available to transmit sensitive data. With Trustifi, users can rest assured that they have comprehensive inbound and outbound protection from unwanted access to sensitive data.
Experience the peace of mind that comes with industry-leading security. Trustifi makes email encryption so simple that your team will actually use it, and your recipients will appreciate it.
Why Businesses and MSPs Choose Trustifi
- Frictionless Experience: Your recipients don't need to create an account or download software to read your protected messages.
- Enterprise-Grade Security for SMBs: We provide the same level of protection used by Fortune 500 companies in a package designed for small and mid-sized enterprises.
- One-Click Compliance: Effortlessly meet HIPAA, GDPR, and CCPA requirements with automated encryption and verifiable authentication logs
- AI-Powered Protection: Our platform doesn't just encrypt; it uses advanced AI to proactively identify and stop threats before they reach your inbox.
Who Is This For?
Trustifi’s flexible MFA methods are designed to solve the unique challenges of specific industries and roles:
- Managed Service Providers (MSPs): Offer your clients a unified, easy-to-manage security stack that reduces support tickets and increases recurring revenue.
- Healthcare Providers: Ensure total HIPAA compliance when sharing Protected Health Information (PHI) with patients and other providers.
- Legal & Financial Services: Securely transmit sensitive contracts, closing documents, and financial statements with a tamper-proof audit trail.
- HR & Finance Departments: Protect employee records, payroll data, and sensitive internal communications with one-click encryption.
Frequently Asked Questions
How does MFA help with compliance?
Regulations like HIPAA and GDPR often require "Access Control." By using MFA, you prove that only the authorized recipient, verified via their phone or a pre-shared secret, could access the data, providing a robust audit trail for auditors.
Which authentication method is the most secure?
While all our methods provide strong protection, SMS and Pre-Shared Secrets offer the highest level of security because they rely on "out-of-band" authentication, meaning the security key is not sent through the same channel as the email.
Can I set a default authentication method for my entire organization?
Yes. Administrators can set global policies to ensure all outbound sensitive mail follows a specific authentication protocol, or they can allow users to choose the best method for each recipient.
