Data Loss Prevention (DLP) is an essential tool for businesses to protect sensitive data from cybercriminals. Companies can prevent sensitive data from being exposed online or downloaded using DLP. Companies use DLP to block specific content types or users from sharing content. DLP is critical to overall security posture. Stopping data exfiltration is mandated by several compliance frameworks and state and federal privacy laws.
Companies will use loss prevention tools combined with the security policy to create and apply rules to control the content users can share in files outside the company. DLP gives organizations control over what users can share and prevents security incidents and unintended exposure to sensitive information, such as credit card numbers or identity numbers.
- DLP helps organizations reduce their loss risk.
- DLP scans content for DLP rule violations that trigger security incidents.
- DLP enforces the rules you defined, and violations trigger actions, such as alerts.
- DLP is a critical part of the overall insider threat management strategy.
Examples of Data Loss Prevention
Businesses today need access to data to run their operations efficiently. Protecting corporate data is among the essential aspects of a business. Big data has become a significant focus for businesses, and companies are now putting a lot of emphasis on data science.
Data Loss Prevention (DLP) refers to processes designed to protect sensitive company data by detecting and preventing unauthorized access to that data. Data loss prevention tools have become an integral part of most organizations’ data security and IT management teams.
Depending on the size of the organization, many will consider deploying a complete enterprise-wide DLP strategy that may incorporate several elements:
- Data Classification
- Priority of alignment to compliance mandates
- Security qualified engineers or a cost-effective managed services provider
Best Practices For DLP Within The Enterprise
The complexity of enabling DLP as a strategy within an organization developed around the end-state requirements, alignment to compliance, and budget. DLP comes into several options:
- Enterprise DLP – System-wide deployment across all endpoints, hosts, network, cloud, and messaging
- Email DLP – Strategically focused on email and messaging DLP only
- Endpoint DLP – Control endpoint activities leveraging XDR/EDR/UEBA strategies
- Cloud DLP – CASB DLP with clients’ communication with SaaS and other cloud-based platforms.
Organizations must consider which DLP option aligns with their needs to understand the complexity, cost, and resource commitments. With DLP capabilities, there is some overlap between the various solution options. As organizations deploy the DLP capabilities, they need to reduce the overlap between solutions to ensure the measurement of success for the project.
DLP, like many IT projects, is a “never-ending” deployment. Even with professional project management, DLP, often the deployment continues with no end in sight. Organizations should prioritize one element of DLP and focus on a successful deployment.
Why is Email DLP the most critical?
Email DLP is an essential part of organizations’ email security strategies. Email is the most common form of corporate communication, so it’s the most likely way employees can expose sensitive information. Data Loss Prevention can help eliminate human error, especially for email usage. If an employee accidentally emails everyone at your company, this could impact the organization’s compliance requirements.
Top Facilitating Components During Implementation
Eliminating human error requires expecting mistakes. Traditional email DLP systems inspect these errors by enforcing mail flow rules. They look at the message body and attachments, searching for keywords, dictionary matches, and text patterns.
Rules-based inspection – Create and apply rules to control the content users can share in files outside the company. DLP gives you control over what users can share and prevents unintended exposure of sensitive information, such as credit card numbers or identity numbers.
- Exact File Matching – EFM finds records part of an indexed data source in either structured or unstructured targets.
- Partial Document Match – Matching indexed documents based on their binary stamp.
- Contextual Rule/ Lexicon Match – Data is analyzed using dictionary terms and other rule-based matches to detect sensitive information.
- Statistical Analysis – Behavior Analytics – leverage established baselines for security threat measurement.
- Built-in definition for regulatory compliance rule-sets
- Pre-defined rules built in to support HIPAA, PCI, POPIA, GDPR, and CCPA DLP requirements.
Email DLP Solution From Trustifi
Trustifi One-Click Compliance™ and Data Loss Prevention features make it easy to prove organizational compliance and ensure the company’s data remains secure, even if an end-user forgets to encrypt an email manually. The email administrator quickly selects which standards and Data Loss Prevention policies must comply with several mandates. Trustifi’s intelligent AI Engine will scan all outbound emails for sensitive content such as student records and encrypt them automatically.
Groundbreaking Technology Supporting Optical Character Recognition Technology
Trustifi’s OCR technology uses machine learning to scan email attachments, including images and PDF files. It recognizes elements such as a credit card scan or a screenshot of a financial statement and categorizes those attachments as sensitive. The extension is automatically encrypted, reducing the opportunity for employees/individuals to transmit unprotected confidential material mistakenly. This capability is a critical element in Trustifi’s DLP strategy. The ability to scan attachments looking for compliance-protected data like PCI credit cards or HIPAA medical record information. Preventing data loss is paramount within all compliance mandates.
Emails Get Automatically Scanned
The system automatically scans outgoing emails, applies the rules your administrator sets, and then finds the contents that need to be encrypted with no input from the user. This ensures that sensitive data and attachments are not at risk before reaching their intended recipient.
Culture
Trustifi’s email security services feature a comprehensive suite of email tools for advanced threat protection, easily configurable Data Loss Prevention, and enterprise email encryption. Trustifi’s easy-to-use software is unmatched in its user-friendliness, flexibility, and cost-effectiveness. Trustifi’s time to value, ease of deployment, and lower cost of ownership for SecOps make the company culture secure and a financial match for any client seeking email security, data exfiltration, and message encryption.
Why Trustifi?
Trustifi is a cyber security firm featuring solutions delivered on software as a service platform. Trustifi leads the market with the easiest to use and deploy email security products, providing both inbound and outbound email security from a single vendor.
As a global cybersecurity provider of both inbound and outbound email protection, Trustifi currently supports customers from countries including the USA, Canada, Brazil, the Dominican Republic, the UK, the Netherlands, India, the UAE, China, and Japan, Cyprus, the Philippines, and more. The company has also developed “One-Click Compliance” capabilities that cater to world security regulations, including PDPO for Hong Kong, POPI for South Africa, GDPR for Europe, and LGPD for Brazil.
Request A Demo: Trustifi – Email Security Solutions
Whether you’re looking for an extra layer of protection in your existing email environment or a complete suite solution, the expertise and simplicity Trustifi offers will exceed your expectations. Let’s talk about a customized email security plan that perfectly fits your needs.
